Search Results

This page displays the results of your search. Depending on how many results are returned and what permissions you have, you see different functionality on this page.

This topic discusses:

• Viewing Search Results
• Sorting Search Results
• Saving Your Search Query
• Searching Again

Viewing Search Results

The search results are displayed in a 3-column table:

To view your search results:

• To open a search result, click the name of the document or object.

• To view the properties of a search result, click (Properties) (the link displayed at the end of the description).

• To open the folder in which the document or object is stored, click the folder name (displayed under the description).

• If you have permission to edit any of the search results, click Edit to do so. For more information, see Editing Search Results.
  
  Note: Users who do not have permission to edit any of the search results, do not see Edit.

If your search returns more than 10 results, you see the 10 highest-ranking results. To view additional results:

• If the results are sorted by relevance or last-modified date and there are more than 10 results or if the results cannot be further categorized, you can view the next 10 results by clicking Next >>, or you can view another set of 10 results by clicking a number range.

• If your results are sorted by folder or by object type, you can view additional results from a category by clicking More >> to the right of the folder or object type name.

Sorting Search Results

By default search results are listed in order of relevance; that is, results that most closely match your search query are listed first. To change the sort order of your results, select an option in the Sort by drop-down list:

• Relevance sorts your results according to how closely they match your search query. Best bets are only shown in search results when sorting by relevance.

• Name sorts your results alphabetically by name.

• Last Modified Date displays your results in the order in which they were most recently edited.

• Folder groups your results by the folders in which they are stored and displays a list of the folders that contain search results. Click a folder to see the associated results.

• Object Type groups your results by type of object (such as documents, users, communities, or portlets) and displays a list of the types of objects returned by your search. Click an object type to see the associated results.

Note:  Sort order is not saved when you save your search query.

Saving Your Search Query

To save your search query (text and criteria):

1. In the Search again section, click Save this Search.

2. In the Save this Search dialog box, type a name for this search and click Save.

3. Your saved searches are available through the Portal Search portlet. To add this portlet to your My Page, click the link in the dialog box (Click here to add the portlet). To add this portlet at a different time, see Add Portlets.

4. Click Close Window.

Searching Again

To perform a new search or to search within your results:

1. In the Search again drop-down list, select Entire portal if you want to perform a new search or Within results if you want to restrict your search to your search results.

2. In the text box, type the text for which you want to search.

3. Click .

To perform an advanced search, which allows you to search for text and properties and to limit your search to particular types of objects and to particular areas of the portal:

• Click Advanced search to display the Advanced Search page. For more information, see Advanced Search.

To learn about the functions available at the top of the portal, see My Home, My Account, Log Off, Help and Searching.
 

• To display the page associated with this help topic:
  In the portal banner, type text in the Search box and click .